20–22 February, Brighton

This Agreement sets out the terms and conditions between the participant (“Participant”) and the organiser, Clare Beloved (“Organiser”), for participation in the Brighton Retreat (“Retreat”). By booking and/or attending, the Participant agrees to the following terms in full.

1. Booking and Payment

1.1 A place on the Retreat is secured only once payment (deposit, full fee, or first instalment) has been received.
1.2 By booking, the Participant confirms acceptance of this Agreement in full.
1.3 As a small organisation, clear payment agreements are essential to keep our work sustainable.

2. Payment Plans

2.1 Payment plans may be offered to help Participants spread the cost.
2.2 All instalments are non-refundable and must be completed in full, even if the Participant chooses not to attend. The place has been reserved and costs committed in advance.
2.3 If the Participant receives a reduced-rate or bursary place, the payment agreement still stands whether the Participant attends or not.
2.4 If an instalment is missed, the Organiser will contact the Participant and offer an opportunity to bring payments up to date.

3. Refunds and Cancellations – Participant

3.1 All payments, including deposits and instalments, are strictly non-refundable.
3.2 If the Participant can no longer attend, they may transfer their place to another person at any time. Arranging this transfer is the Participant’s responsibility.
3.3 No partial refunds are offered for missed sessions, late arrivals, or early departures.
3.4 Travel insurance is strongly recommended.

4. Refunds and Cancellations – Organiser

4.1 If the Retreat cannot proceed due to low numbers, illness, venue failure, or unforeseen circumstances on the Organiser’s side, the Participant will receive a full refund of all payments made.
4.2 No additional compensation (including travel or accommodation costs) will be provided.
4.3 Participants will be notified as soon as possible if cancellation is required.

5. Travel, Accommodation, and Meals

5.1 The Retreat is non-residential.
5.2 Participants are responsible for arranging and paying for their own travel, accommodation, and food.
5.3 Travel insurance is recommended.

6. Inclusion, Safety & Accessibility

6.1 The Retreat operates within an active diversity and inclusion framework.
6.2 Participants of all genders and sexualities are welcome, with particular encouragement for trans, non-binary, queer and Global Majority communities.
6.3 One Pay-What-You-Can place is reserved to support accessibility for those who might otherwise be unable to attend.
6.4 Participants should advise the Organiser of any accessibility requirements before booking so reasonable adjustments can be explored.
6.5 Discrimination, abusive behaviour, or unsafe conduct will not be tolerated and may result in removal without refund.

7. Confidentiality

7.1 Personal stories shared within the Retreat are confidential and must not be repeated outside the group without explicit permission.
7.2 The Retreat is not group therapy, although it may feel therapeutic.
7.3 If deeper issues or trauma emerge, the Organiser may suggest appropriate support or signposting.

8. Health and Medical Responsibility

8.1 By attending, the Participant confirms they are physically and emotionally able to take part in the workshops, movement, storywork, and massage/bodywork sessions.
8.2 The Participant is responsible for informing the Organiser and massage practitioners of any relevant medical conditions.
8.3 Participation is voluntary and undertaken at the Participant’s own risk.

9. Massage and Bodywork

9.1 Each Participant will receive one 60-minute massage/bodywork session delivered by a qualified practitioner.
9.2 Appointment times will be allocated.
9.3 Missed sessions cannot be rearranged or refunded.

10. Photography

10.1 The Organiser may photograph hands, feet, group textures, artwork, and the general unfolding of the retreat.
10.2 Close-up images of individuals will only be used with consent.
10.3 If the Participant prefers not to be photographed, they must inform the Organiser beforehand.
10.4 Photographs may be used sensitively for website, social media, and future course materials.

11. Substance Use

11.1 No alcohol or illegal substances are permitted during the Retreat or beforehand if they affect safe participation.
11.2 Anyone believed to be under the influence will be asked to leave without refund.

12. Behaviour and Right to Remove

12.1 The Retreat is founded on respect, safety, kindness, and mutual care.
12.2 The Organiser reserves the right to remove any Participant whose behaviour is discriminatory, unsafe, or disruptive.
12.3 No refund will be issued in such circumstances.

13. Copyright and Use of Materials

13.1 All materials, poetry, artwork, exercises, structures, and course content are copyright to Clare Beloved / Wild Woman / Big Love Sista unless explicitly stated otherwise.
13.2 Participants agree not to reproduce, teach, or use these materials for financial gain without written permission.
13.3 This protects the integrity and many years of development behind this work.

14. Limitation of Liability

14.1 The Organiser is not liable for loss or damage to personal possessions, nor for illness or injury arising from participation unless caused by negligence.
14.2 Attendance is at the Participant’s own risk. Insurance is recommended.

15. Governing Law

15.1 This Agreement is governed by the laws of England and Wales.
15.2 Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

Participant Agreement

Participant Name: ______________________________
Signature: __________________________________
Date: __________________________________